What Is Resume Parsing Software? How Does Resume Parser Work?

Resume Parsing Software
Resume Parsing Software

What is Resume Parsing Software?

Resume parsing is a complicated process. It takes years of experience and hard work to make a software that actually does the job with utmost accuracy. A resume parsing software is basically a context based software which is able to recognize the relevant information from the documents and present them in an organized manner so that it can be processed and stored in a database under various sections.

Various resumes have various formats and the language used in the resumes is often different and ambiguous. So when a recruiter is trying to source a candidate; usually they have to analyze the whole lot of resumes. Usually, in a recruitment process 90% of the resumes obtained doesn’t fit the exact criteria. But still every resume is checked irrespective of the amount of time that is wasted.

A resume parser Software acts as a compiler and interpreter as it builds the unstructured resume in a structured format. Resume Parser automatically segregates the information into various fields and parameters. By executing program instructions in a sequential format a parser builds up an abstract syntax tree. The syntax provides content related details and it’s abstract in nature as in fishes out only the relevant information.

Resume Parsing Software

Resume Parser tool parses most of the key resume fields from any resume file with high accuracy. Resume parsing eliminates manual data entry and enables better search results. You can find the most pertinent candidates in your Hiring Software candidate database. Resumes can be submitted for parsing one file at a time, or multiple files in an archive format. Bulk Files can be parsed at a time. The Resume Parser supports all types of popular formats including .doc, .docx, .pdf, .rtf, and .txt. You can even parse resumes from attachments. Resume parser, analyses data and extracts into machine-readable output such as XML or JSON.

Resume Parsing Software helps the recruiters insightfully by streamlining their recruiting process. Resume parsing or extraction spares recruiters time essentially in light of the fact that the HR’s don’t need to analyse heaps of resumes. Rather, the resume parsing creates the data, the HR’s require. In that way, HR’s can effortlessly compare the various profiles to find the right one.

These days, resume parsing is getting automated with Artificial Intelligence. An AI uses NLP (Natural Language Processing) engine to interpret various resumes. Resume parsing services is generally combined with an ATS. Hence, it has a centralized database where the information is stored after parsing in an organized manner. Apart from that a resume parsing software is accompanied with a search feature to find out the relevant information.

How Recruitment Software Outperforms Simple ATS

employAstar - online Recruitment software

ATS vs Recruitment Software:

Tracking, storing and sourcing the applicant data is just a part of the recruitment process. A simple ATS can perform this job. But an end to end recruitment process is comprised of several workflows. Only recruitment software is competent enough to handle all the workflows in an organized manner.

Recruitment Software automates resume screening, resume parsing, Job posting & interview scheduling. It helps to reduce the workload and focus more on hiring efforts. Timesheets, Invoice module & profit &loss module will also come in extremely handy.


Recruitment software can perform everything that an ATS can along with doing everything else. The biggest benefit of recruitment software lies in the automation. It organizes the workflow and each step is subsequently followed by another. The following table can explain how recruitment software scores aces over an ATS.

Resume Parsing Yes Yes
Applicant Tracking Yes Yes
Data Storage Yes Yes
Interview Scheduling Yes No
Automated Bulk Email & SMS Yes No
Appointment Scheduling Yes No
Powerful Search Yes No
Job Management Yes No
Social Recruiting Yes No
Portal Integration Yes No
Dashboards Yes No
VMS Yes No
Utility Modules Yes No


When we talk about recruitment platforms the fundamental question is that how it is going to cater to your needs.

  • Every business has some generic needs and some personalized needs based on the industry, company size, geo-location & the various departments. Only recruitment software has enough flexibility to become custom fit.
  • Both staffing agencies & Corporate HR’s can function with a recruitment software
  • Quality & Quantity of services offered with recruitment software are of enterprise level
  • Recruitment software are competent and technologically advanced than a simple ATS
  • Online Recruitment software offers one of the most secure and credible client data base

When we consider all these factors then our only choice can be recruitment software. It is,

  • Comprehensive & Utilitarian
  • Caters to every Industry
  • Worldwide Reach
  • Optimum quality with Technical prowess
  • Secure Database

employastar - ATS Software

Utilities of recruitment software:

  • Email & SMS integration supports bulk communication
  • Data will be stored in the software and can be searched whenever necessary
  • Provides with automated Salary calculations, leave policy Etc.
  • Organization can generate any kind of letter to candidates like appointment letter, appraisal letter & offer letter on an instant basis with standardization
  • Cloud based recruitment software is highly secure and flexible way for maintaining & processing confidential information
  • Recruiters can store enormous data & keep those files secure and confidential
  • Social Recruiting & Portal Integration lets you go through all the job portals and social platforms at once to find out the best talents

9 Powerful Reasons You Need Recruitment Software

Online Recruitment Software
Online Recruitment Software

Are you satisfied with your recruiting procedure? A general complaint about recruiting is that it’s not organized. If you are one of them, then it’s time to opt for a recruitment software.

To say in one line “Recruitment software resolves the chaos created by manual process.” Most of the companies till date are using manual recruiting modules. As manual process involves human intervention on every step, hence, it becomes extremely tough to get everyone on board.

Whereas with automation you can keep everyone in a loop and the procedure gets completed subsequently. With automation, you can reach out to all the right qualified candidates and process the information more efficiently.

Let’s discuss the key benefits of recruitment software.

1. Automation

Automation executes several steps on your behalf and keeps the workflow intact. It notifies and alerts all the concerned departments, managers and candidates about the proceedings. It gets everyone involved, whenever needed until the recruitment is finished. The automation can be customized according to the preferences of a specific organization.

2. Cloud Based Services

Any good recruitment software these days comes with a cloud based services. Cloud services will act as an irreplaceable component for you as it lets you operate the recruitment software from anywhere in the world. It is also compatible to all the electronic devices. It will provide you with the flexibility and ease of access, around the globe which is almost impossible in its absence.

3. Ease the workload

Recruitment Software automates the recruitment process in helping you to identify the best qualified applicants, stores the candidate’s data & reduces time to hire by screening qualified applicants. Sections like resume screening, resume parsing, Job posting & interview scheduling helps to reduce the workload and focus more on hiring efforts.

4. Dedicated Modules

A recruitment process from start to finish has various steps to be completed, such as, researching, sourcing, interview, appointment etc. Executing each process individually and manually is waste of time. Hence, recruitment software has dedicated modules for each and every function during a recruitment procedure. Through customization and automation they are completed in subsequent manner without any delay. It even helps you in standardizing and replicating a procedure.

Online Recruitment Software
Online Recruitment Software

5. Cost effective

Communicating with candidates, entering data, handling their interview process & other administrative duties like a timesheet, invoice etc., gets time consuming and reduces the resource hours. These extra expenses and paperwork can be diminished using recruitment software.

6. Time Effective

With the help of automated interview scheduling, pre-screening, data sharing, pre-populated online forms and many other features, an ATS enables you to stop entering data and start filling positions. This result in more productive work days and faster time-to hire. By implementing an ATS most companies can reduce time-to-fill by more than 40%.

7. Security

Cloud based recruitment software is highly secure and flexible to process confidential information.

8. Centralized & Segregated Storage

Storage is not an issue for cloud-based software. The databases of recruitment software are usually Centralized & Segregated. Hence all the Recruiters can store enormous data & keep those files secured and confidential.

9. Resume Parsing Software

Every ATS is combined with resume parsing services. It makes relevant information extraction extremely easy and instant.

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