6 Ways to Choose Best Onboarding Software

What Is Onboarding Software?


onboarding software

Onboarding software simplifies the administrative work of the HR manager when recruiting new employees. It usually integrates with an HR management system and eases the transition of new hires into their roles. It eliminates paperwork, connects new hires to employees across the company, creates personalized workflows, and provides new hire welcome portals. It facilitates communication between the new hire and employer and also allows both to track paperwork and training progress. This results in higher employee engagement as they get to know their new company, colleagues, department, and role.

It is proved that organizations with onboarding Software experience higher productivity, increased retention, and improve employee performance. By automating onboarding processes saves HR managers time and regulates the onboarding and training process.

Does Your Organization Need Onboarding Software?

Onboarding software is available for just about every process your department has in place. They should install the software if you are spending time manually doing all the paperwork and working in a compliance-heavy industry. To ease down the documentation stress and standardize the onboarding process. Based on specific job titles and employment levels it can be customized. If you are missing deadlines and when your organization is facing exponential growth it might be time to start using onboarding software before these issues begin.

How does onboarding software help rapid onboarding during this pandemic?

The COVID-19 pandemic has brought about a lot of changes in organizations. Some are still using manual and paper-based onboarding processes which delay the employment of new staff. Some businesses saw a rise in demand and needed to hire staff quickly therefore, using onboarding software will streamline the process.

Onboarding is an important event in an employee’s journey with an organization. With the current social distancing measures, it has become a necessity for organizations to use onboarding software to meet the rapidly growing needs of the business. It reduces the onboarding time for both the business and the new starter as the whole process such as verification, contracts, and connecting new workers with their teams can be digitized using the HR software.

Onboarding a single candidate with face-to-face contact became impossible during COVID-19. For those organizations that have now digitized this process in an effort to streamline onboarding has proved an essential element in providing a prosperous relationship with their company. When developing a digital onboarding process for your organization you should ensure it meets the unforeseen demands of tomorrow.

COVID-19 has increased the need for uniform digital onboarding software. An onboarding software should allow organizations to quickly onboard new recruits and should allow for compliance checks to be verified in real-time. A candidate should be able to fill out skills, qualifications, certifications, and other needs that will help HR managers to place them in the most suitable roles. The process should be able to also meet tax and retirement compliance requirements.

Onboarding software offers organizations to build powerful candidate and workforce profiles that can help businesses respond to a crisis or evolving business demands. Digital onboarding will improve data quality and reduce costs. It will enable a streamlined offboarding process in relation to short-term and contingent staff.

During the COVID-19 pandemic getting new staff in just a matter of weeks is no simple task. It has forced organizations to think about digitization like never before. Therefore, the need for online solutions is likely to surge and it is a perfect opportunity for businesses to now bring these to the forefront. There are various Onboarding software available in the market and one such ATS software by employAstar has all the features that will meet the requirements of organizations considering the COVID-19 pandemic.

6 Ways to Choose Best Onboarding Software

employee onboarding software

Choosing the best candidate for your company is a time-consuming process. For a smooth onboarding experience, it is best to invest in good HR software that will align with the goals of your organization and act as a catalyst for employee satisfaction and retention.

An employee onboarding software should increase productivity, lower training costs, engaging your workers, and support new starters and ensure they have the best possible experience.

1. User-friendly interface

If new hires have to spend hours to complete their onboarding application, then it’s better to avoid programs that are complicated and change your onboarding software. Instead look for software that’s clear and easy to access and navigate, even for new hires and has a visually appealing layout as well.

2. Personalization

Employee onboarding software can be customized by employAster as per your organization’s requirements without compromising the proficiency that comes with digitization. It allows new hires to choose online training, activities, and support tools that are relevant to them. Based on the employee’s performance the HR Software will add helpful online training modules to boost their performance.

3. Gamification

Gamifying onboarding process will bring a level of fun and excitement and make it interactive to an otherwise tedious process. It improves the engagement of your onboarding process also enables new hires to gauge their progress with the power of technology. Offer themes you can use to develop incentives that align with your brand image and make things fun while keeping a close eye on the progress.
Organizations that gamified their onboarding process experience saw an improvement in engagement.

4. Assessment tools

An employee onboarding software should have a built-in assessment tool that can measure new hires’ performance, knowledge, and skills, then adjust your strategy to meet their individual needs. It should send automated surveys to new hires after an onboarding process which will help organizations assess the software more efficiently. It should also show how long each onboarding takes and where there are hurdles.

5. Advanced reporting and analytics

When onboarding new candidates, employers must be able to assess their performance and monitor each new hire’s development. It will help organizations identify the key areas for improvement in their candidate-to-employee transition phase. Inbuilt analytical HR tools should measure the effectiveness of an onboarding process.

6. Cloud-Based Technology

Finally, the employee onboarding software you select should be accessible from anywhere in the world. Today most organizations are planning to move their HR operations to the cloud because of the effortless integration capabilities of cloud technology make onboarding hassle-free. Cloud-based onboarding software offers a ready-to-use interface, flexible subscription plans, and rapidly deployable modules to trim down the time required to onboard a new hire.


The best onboarding software systems should allow for change so that you can add or remove users, features, and apps as you see fit. The right onboarding software should be accurate, improve in decision making, enhance HR department’s operational efficiency, reduce costs, and increase the ROI of onboarding. Onboarding software by employAstar can save HR managers time significantly and can align the onboarding process with your organizational strategy.

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