What Is Onboarding Software?

 

Onboarding software simplifies the administrative work of the HR manager when recruiting new employees. It usually integrates with an HR management system and eases the transition of new hires into their roles. It eliminates paperwork, connects new hires to employees across the company, creates personalized workflows, and provides new hire welcome portals. It facilitates communication between the new hire and employer and also allows both to track paperwork and training progress. This results in higher employee engagement as they get to know their new company, colleagues, department, and role.

It is proved that organizations with onboarding Software experience higher productivity, increased retention, and improve employee performance. By automating onboarding processes saves HR managers time and regulates the onboarding and training process.

Does Your Organization Need Onboarding Software?

Onboarding software is available for just about every process your department has in place. They should install the software if you are spending time manually doing all the paperwork and working in a compliance-heavy industry. To ease down the documentation stress and standardize the onboarding process. Based on specific job titles and employment levels it can be customized. If you are missing deadlines and when your organization is facing exponential growth it might be time to start using onboarding software before these issues begin.

How does onboarding software help rapid onboarding during this pandemic?

The COVID-19 pandemic has brought about a lot of changes in organizations. Some are still using manual and paper-based onboarding processes which delay the employment of new staff. Some businesses saw a rise in demand and needed to hire staff quickly therefore, using onboarding software will streamline the process.

Onboarding is an important event in an employee’s journey with an organization. With the current social distancing measures, it has become a necessity for organizations to use onboarding software to meet the rapidly growing needs of the business. It reduces the onboarding time for both the business and the new starter as the whole process such as verification, contracts, and connecting new workers with their teams can be digitized using the HR software.

Onboarding a single candidate with face-to-face contact became impossible during COVID-19. For those organizations that have now digitized this process in an effort to streamline onboarding has proved an essential element in providing a prosperous relationship with their company. When developing a digital onboarding process for your organization you should ensure it meets the unforeseen demands of tomorrow.

COVID-19 has increased the need for uniform digital onboarding software. An onboarding software should allow organizations to quickly onboard new recruits and should allow for compliance checks to be verified in real-time. A candidate should be able to fill out skills, qualifications, certifications, and other needs that will help HR managers to place them in the most suitable roles. The process should be able to also meet tax and retirement compliance requirements.

Onboarding software offers organizations to build powerful candidate and workforce profiles that can help businesses respond to a crisis or evolving business demands. Digital onboarding will improve data quality and reduce costs. It will enable a streamlined offboarding process in relation to short-term and contingent staff.

During the COVID-19 pandemic getting new staff in just a matter of weeks is no simple task. It has forced organizations to think about digitization like never before. Therefore, the need for online solutions is likely to surge and it is a perfect opportunity for businesses to now bring these to the forefront. There are various Onboarding software available in the market and one such ATS software by employAstar has all the features that will meet the requirements of organizations considering the COVID-19 pandemic.

6 Ways to Choose Best Onboarding Software

Choosing the best candidate for your company is a time-consuming process. For a smooth onboarding experience, it is best to invest in good HR software that will align with the goals of your organization and act as a catalyst for employee satisfaction and retention.

An employee onboarding software should increase productivity, lower training costs, engaging your workers, and support new starters and ensure they have the best possible experience.

1. User-friendly interface

If new hires have to spend hours to complete their onboarding application, then it’s better to avoid programs that are complicated and change your onboarding software. Instead look for software that’s clear and easy to access and navigate, even for new hires and has a visually appealing layout as well.

2. Personalization

Employee onboarding software can be customized by employAster as per your organization’s requirements without compromising the proficiency that comes with digitization. It allows new hires to choose online training, activities, and support tools that are relevant to them. Based on the employee’s performance the HR Software will add helpful online training modules to boost their performance.

3. Gamification

Gamifying onboarding process will bring a level of fun and excitement and make it interactive to an otherwise tedious process. It improves the engagement of your onboarding process also enables new hires to gauge their progress with the power of technology. Offer themes you can use to develop incentives that align with your brand image and make things fun while keeping a close eye on the progress.
Organizations that gamified their onboarding process experience saw an improvement in engagement.

4. Assessment tools

An employee onboarding software should have a built-in assessment tool that can measure new hires’ performance, knowledge, and skills, then adjust your strategy to meet their individual needs. It should send automated surveys to new hires after an onboarding process which will help organizations assess the software more efficiently. It should also show how long each onboarding takes and where there are hurdles.

5. Advanced reporting and analytics

When onboarding new candidates, employers must be able to assess their performance and monitor each new hire’s development. It will help organizations identify the key areas for improvement in their candidate-to-employee transition phase. Inbuilt analytical HR tools should measure the effectiveness of an onboarding process.

6. Cloud-Based Technology

Finally, the employee onboarding software you select should be accessible from anywhere in the world. Today most organizations are planning to move their HR operations to the cloud because of the effortless integration capabilities of cloud technology make onboarding hassle-free. Cloud-based onboarding software offers a ready-to-use interface, flexible subscription plans, and rapidly deployable modules to trim down the time required to onboard a new hire.

Conclusion:

The best onboarding software systems should allow for change so that you can add or remove users, features, and apps as you see fit. The right onboarding software should be accurate, improve in decision making, enhance HR department’s operational efficiency, reduce costs, and increase the ROI of onboarding. Onboarding software by employAstar can save HR managers time significantly and can align the onboarding process with your organizational strategy.

What is HR software?

HR software has become the most essential tool utilized in both small and large organizations. All data is stored electronically hence, the need for jotting down data on paper no longer exists. Organizations are using HR software to keep employee information organized and stored in one place.

HR software can be integrated with other data management programs and can be customized to an organization’s needs and budget. It can assist in tracking time and approvals, goal tracking and performance management, create workflows, report on employee satisfaction, and update employee directories. HR software solutions are available for every size and type of organization.

Why HR software is Important for Businesses?

HR software saves your time as it automates simple processes such as pre-boarding, on-boarding, and off-boarding of employees, holiday allowance, absence tracking, produces customized reports, monitors data changes with audit trail thereby increasing overall productivity and work management.

If you have Human Resource management software installed, it will improve workflow by overseeing tasks from inception to conclusion and can boost your Business in several ways.

Improve organization

HR software automates records therefore, it becomes easier to organize and recall required information.

Streamline information sharing

Information can be shared by employers or managers across an entire organization with one click from anywhere at any time regarding procedural changes and other company news. Communication among employees is maintained at all times and the delegation of duties and reporting becomes easier.

Conquer geographical barriers

HR system can help employees and managers to communicate from remote locations and also attend training and conferences online. Through Online recruitment software employees can be hired without the need to travel or relocate.

Saves space

Minimizing the use of paper records removes the need for large storage areas and saves space, which can in turn save your company money on rent and utilities.

Optimize decision making

HR systems can help managers optimize decision-making to determine when and who to hire and how to increase productivity.

Better use of human capital

HR software makes HR professionals’ jobs much more efficient with information easy to enter and available in one place, they have more time to devote their time to benefit the organization.

Increase performance management effectiveness

HR systems make it easy to get feedback from a variety of sources. With this information, managers can suggest training systems that will be of the greatest benefit for the employee.

Administrative Efficiency

When you are predicting the further growth of your company, keeping track of employee information is likely to be difficult. Therefore a good HR software tool installed in your CRM will ensure tracking of details of employee holiday time, their payslip details, or skills and qualification details. By keeping the employee data inaccessible storage, allocation of tasks is easier and enables the HR professional to supervise the workflow better. Moreover, you don’t waste time in your administrative roles.

Reduces Risks

HR software reduces the amount of error to a bare minimum, whether its miscommunication or human error that can result in financial and legal complications. HR software manages all aspects of your business including compliance-related information keeping you on the right side of the law.

Secure

HR software warns you when something goes wrong while completing tasks. This helps you to keep track of the progress of the assignment. HR software allows you to accurately gauge issues such as turnover rate and hiring costs.

Types of HR Software

Human Resources Information Systems (HRIS)

It can easily integrate with other HR applications can be used for multiple HR functions such as storing employee data, maintaining regulatory and legal requirements, recruiting and tracking applicants, managing payroll and benefits, etc.

Applicant Tracking System (ATS)

ATS software helps streamline the hiring process for an organization from beginning to end. Tasks such as storing applicant data, posting job openings to multiple job boards, and screening applications for potential matches can be handled well.

Employees’ onboarding software

Helps track new employees and includes elements like pre-boarding packages, training tracking, electronic signatures, employee questionnaires, and other automated functions to ensure a smooth onboarding experience for new employees.

Performance Management

It helps in assessing employee skills, set performance goals, and track improvement.

Employee Engagement

Helps improve employee sentiment and increase individual and team engagement through everyday work priorities, feedback, coaching, and analytics.

Do Companies need HR software?

Yes. Businesses definitely need HR software. It is the foundation to support the HR department in its recruitment process with a plan for growth. HR software is now implemented in companies to handle numerous tasks including payroll, benefits, attendance info, performance information, and much more. It is one of the most valuable investments that companies can make reduced human resource costs and take the next step forward in their life.

 

The Top 10 best HR software solutions for your Business

employAstar

Their Applicant Tracking System can be customized to suit both small and large organizations. Their HR recruitment software is known for superior technology, customer-first approach, and innovative solutions.

Bob

Bob is a global platform that can be highly customized manner. This is great for HR departments that need tools like onboarding, time-off management, payroll reports, surveys time-tracking, benefits, and much more.

Freshteam

Freshteam is used by mid-sized, and big companies and has over 3,000 customers. It is good for job postings and applicant tracking.

Sapling

Sapling is great for onboarding and workflow automation and offers tools like survey and feedback module, people admin, an intranet, profile templates, etc. Their goal is to save man-hours and bringing remote teams together.

ClearCompany

ClearCompany is another HRMS company that creates and launches new products depending on what their clients need, from recruiting and applicant tracking through performance.

Factorial

Factorial is an HR software solution placing a strong emphasis on data security, PTO, org charts, managing employee onboarding, time tracking, payroll, talent acquisition, and much more and all their database is GDPR-compliant.

BambooHR

BambooHR is an HR software with a core HRMS function they also have recruiting and performance management.

Bitrix24

Bitrix24 is a free HR software platform used by businesses worldwide. It is known for various features such as company calendar, absence management, work reports, request forms, punch clock, and more.

ADP

ADP offers help in PEOs and payroll management to HRIS business for 2 person companies up through the largest organizations in the world.

Sage’s HRIS

Sage’s HRIS is a customizable core HR suite and is a great option for companies in the small to medium enterprise range that have a global presence.

Conclusion

The recruitment software helps organizations to engage and retain employees effectively and maintains a balance between your company culture, making sure that employees get what they deserve. Selecting the best HR software can streamline your workforce and boost your Business.

Resume parsing is a software program that is pre-installed with your Applicant Tracking System. It first analyses a resume and then extracts the required information saving it in multiple fields. A recruiter can now use keywords to search the database to choose and identify the best candidate for your company. It not only speeds up the entire hiring process but is also an efficient way to organize a large amount of resume data.

Recruiters receive a huge number of resumes every day and if they are to be checked manually it becomes a tedious process. Now with resume parsing software recruitment process has become faster and easier making it extremely helpful for HR departments.

How Does Resume Parsing Software Work?

When a recruiter receives a resume from the candidate, the resume parsing software which is already installed will scan the candidates’ CV and then extracts all the relevant information such as, candidates name, phone number, email and postal address, work experience, skills, certifications, etc. and stores them in various fields in a database for further intervention. Based on certain reports resume parsing is said to process information faster than a human brain with almost 95-97% accuracy, hence the results are much faster.

How resume parser helps HR Professionals?

The most significant responsibilities of HR professionals are recruitment as it requires them to bring in the most talented and deserving employee on board. So, getting the right hire for the right job is a challenging task. Since getting the best talent is key to the growth and success of the organization they require software to speed up their manual recruitment process.

HR professionals receive tons of potential applicants applying for a particular job role and every resume and cover letter has to be checked manually. This can be a lengthy process followed by selecting the candidates and then scheduling interviews. It consumes a lot of time to go through the resumes of each candidate before the best fit is shortlisted for the job. To make this process faster HR departments have now started use resume parsing software in a lot of organizations to create an easier and more efficient experience for all candidates.

Using resume parsing software organizations will be able to hire the right candidate faster. Some of the common fields HR professionals look for in resume parsing software are work experience, job titles, contact information, skills, professional memberships, and education.

Benefits of using resume parsing

Saves time

Hiring managers spend hours reading through each resume and cover letter and then retyping candidate information that comes across their desk. Once you start using resume parser it can save a lot of your time and you can focus on other relevant tasks that might need your close attention.

Maintains A Standard Format

Recruiters receive resumes and cover letters in various formats like pdf, doc, txt, docx, etc. With no consistency in the way they present information it becomes challenging to reorganize the information. If you have resume parsing software installed it can standardize the format and store it in a database. Hence, you can efficiently manage huge number of resumes and avoid confusion.

Human Errors Reduced

Another important benefit of using a resume parser is that it is programmed to remove irrelevant data from resumes and cover letters and organize it. Hence, it does not require manual intervention to enter data. Without a Resume Parser software, it would be difficult and a tedious process for recruiters to manually extract or separate such data accurately.

Smarter Hiring

Using a resume parser for recruitment increases the chance of finding innumerable qualified candidates that match your job descriptions at your company. It speeds up the process of hiring the best candidate fit for the required role.

Efficient Data Entry and Reduced Error

Candidates submit resumes with a lot of subsections and without a resume parser, it would be difficult for recruiters to manually differentiate such data. A resume parser software will simplify this process by just providing you with the data required. A candidates’ experience is important while hiring, therefore, parsers are helpful with its advanced technology as there is fewer chances of error.

Integration of All Candidate Data with ATS

When you have all your candidate data stored in one place it becomes easier to compare and select candidates. Most resume parsers come with an in-built Applicant Tracking System which will help recruiters to access everything they need about a candidate in one place for a certain job role.

Remove bias:

A resume parser can be customized to exclude specific information like age, gender, date of birth, school or university name, etc. to eliminate unintentional biases.
Social Media Parsing
Today with improved technology, it’s possible for resume parsers and ATS software to analyze a candidate’s social media pages into a usable format.

Conclusion:

With the above-mentioned benefits of using resume parsing, HR and hiring departments in all organizations must look into using resume parsers software for hiring which is not just cost-effective but also fast and meticulous.

HR professionals don’t have to spend time finding suitable applications manually. They can now make use of resume parser.
It has become difficult to hire or call candidates for interviews this time of pandemic like COVID-19 where maintaining social distancing is crucial. Therefore, it is advisable to use resume parsers software to fasten the recruitment process.

What is Vendor Management System?

A Vendor Management System is a web-based software application that allows you to manage and procure staffing services for your company in one easy-to-use solution. Vendor Management software facilitates the interview and hire process, managing payroll and invoice data and collecting employee information.

It provides effective communication channels, and can be used by both small and large companies or industries. It enables businesses to take appropriate measures for controlling cost and helps reduce potential risks related to vendors.

Moreover, it ensures excellent service deliverability by setting organizational standards, and makes sure payments are made on time. A vendor management system in any organization or business ensures improved efficiency and long-term growth in a cost-effective manner.

Why is vendor management important?

In today’s fast-paced digital economy business have to face tough competition. Hence, it is important to invest in a proper Vendor Management software or a HR Management Software to manage their workforce better. It helps communicate and build business relations to promote cross-functional strategies that create visibility and gives you access to data and greater control.

Features you should be looking for in a Vendor Management Software

Benefits of Vendor Management System

Having the best Vendor Management Systems in your organization will help employers get the bigger picture of their entire contingent worker program. Moreover, selecting the right Vendor Management Software will keep you updated about your workforce with regard to sourcing and acquiring, improving program efficiencies and managing paying on-demand workers. Therefore, Vendor Management Software is considered as the key for the success of contingent workforce management program for any business. When companies keep workforce data in a digital location, they will be able to pre-set labour-intensive tasks and make sure hiring strategies are uniform across entire organization.

Given below are some of the benefits of using Vendor Management System for your business:

 

Increases Transparency

By employing a central contingent workforce management program, you will be able to get a better picture of your employees. You will be able to track their location, assets and various facilities they have access to and also payments received through a third party. 

Increase the On-Boarding Process

Most skilled employees prefer to join businesses which are reliable as they are likely to have a definite process for payments, reimbursements and invoicing. When they are satisfied with these features they are more productive. 

Automate Processes

HR and procurement teams in any organization have to scrutinize data while hiring and managing temporary workers. However today with vendor management system installed makes your work a lot easier as you will have all their data in one easy-to-use solution thereby saving your time and money with vendors. You will be able to respond to new opportunities and manage expenses and also extend assignments or contracts. With a growing external workforce, it is important for businesses to maintain contractor records like they do for their full-time staff.

Greater Control Over Reporting and Analytics

 A good vendor management software can provide you with analytics tools which allows your need to benchmark pricing for temporary workers with specific skills. You’ will be able to run hiring scenarios and also check whether you are paying more or less than your competitors so that they don’t give your workers a better offer and lure the best talent away from you.

Saves Costs

The most significant benefits of vendor management system help your business save money as it manages your payroll and note discrepancies. It avoids additional recruiting costs and training costs. Moreover, it gives insight into different labour types and their associated rates to make better better data-driven hiring decisions.

Build Stronger Relations with Your Vendors

With vendor management system companies will be able to track pre-defined performance during the tenure of the contract with vendors. This gives you a better picture and control of your vendor selection and relationship. With an integrated vendor management system, employers can now be confident about the quality and value of service that will be delivered. This will further help build trust and loyalty required to keep reliable vendors as part of your organization’s talent supply chain.

Ensure Efficient Compliance

A Vendor Management System will ensure governmental regulations are consistent across all areas of an organization’s departments and locations. It reduces risk by maintaining all information in one system, helps control significant approvals and reminders such as VISA expirations, licensing course requirement, etc. It also avoids any inaccurate results as it has a single entry point for all of your business.

Reduces Hiring Time

This is one of the most important hiring metrics to Recruitment Managers. A Vendor Management software will help employers tap the right talent quickly and effectively. This not only decreases time to hire from months to just days, but also creates a better candidate experience.

Ensures Mobility into Payment Procedures

A good HR Management Software can track time and support payment processing and expense reimbursement from a desktop or mobile device. It is the most efficient and cost-effective means of electronic invoicing as it reduces time and facilitates automatic and detailed reporting.

 Accurately Track Candidates

Online recruitment software has the most powerful applicant tracking capabilities that create an efficient hiring process associated with on boarding and off boarding of candidates. Employers can accept or reject information in the workflows as they have access to all hiring information through a Vendor Management System.

Greater Administrative Efficiencies

Vendor Management System can eliminate data duplication and cut down on administrative costs and clerical errors. It ensures compliance and also helps employers manage better relationships with their vendors. A Vendor Management system gives employers to gain control over their workforce and achieve total talent management in today’s global and digital economy.

Better Value

Ultimately, implementation of a good vendor management system can result in long-term savings as well as improved earnings for your organization over a period of time.

How Vendor Management System helps HR/Staffing process?

Staffing agencies work with various suppliers and vendors. They use Vendor Management System to distribute jobs, to stay organized and to streamline the efficiency of receiving and updating jobs. This online recruitment software helps staffing agencies to find candidates to fill these jobs while reducing costs, enhance payroll and invoicing, gives access to critical data and increases business opportunities.

Finally, the right VMS for your business will allow you to modernize processes, and make strategic business decisions based on facts. With Vendor Management Software you can capitalize on new business opportunities in today’s digital economy. If you are looking for the best Vendor Management Software for your business we at employastar can provide the right solution that will integrate withcompany’s contingent workforce management program. So, why wait. Call us now for more details.